Presentation tools

This chapter explains various small tools of think-cell that can make life a lot easier.

17.1
Rounded Rectangle
17.2
Checkbox and Harvey ball
17.3
Special characters
17.4
Save and send selected slides
17.5
Changing the language
17.6
Changing fonts
17.7
Automatic case code
17.8
Remove Ink

17.1 Rounded Rectangle

Icon in Elements menu: image

If a rounded rectangle is selected, e.g., immediately after insertion, you can start typing and the text will be displayed inside the element with automatic line breaks.

The appearance of the rounded rectangle is controlled by the fill color, outline color and outline style controls in the floating toolbar. See Formatting and style for details on these controls.

17.2 Checkbox and Harvey ball

Icon in Elements menu: imageimage

In both responsibility and remark columns of a Gantt chart, you can choose to display a checkbox or a Harvey ball instead of a text label, using a row label’s context menu (see Row labels). You can also use these elements outside of a Gantt chart, however. In that case, use the Elements menu in the think-cell toolbar.

Select the feature to configure its appearance using the floating toolbar. Use the font size control (see Font) to adjust the size of the feature, and use the color control to change its primary or outline color (see Color and fill). For checkboxes, you can also change the style of the outline (see Line style).

When you select a checkbox, an additional control becomes available in the toolbar, which you can use to change the checkmark symbol. You can also quickly change the symbol by double-clicking the checkbox, or by pressing the associated key on your keyboard: v, o or 1 for “check”; x or 2 for “cross”; Space or 0 for an unchecked box.

image

When you select a Harvey ball, an additional control becomes available in the toolbar, which you can use to change the Harvey ball’s completion state. You can also quickly increase the Harvey ball’s state by double-clicking it or pressing + on your keyboard and decrease the Harvey ball’s state by pressing - on your keyboard. Additionally, you can directly set the number of completed Harvey ball fractions by entering it with the keyboard. If the number of fractions is larger than 9, use the keys 1 to 8 to fill one eighth of all fractions or two eighths, three eighths and so forth.

image

Next to the control you will find another control with numbers. These numbers indicate the number of fractions of the Harvey ball. You can manually add your own values by entering them in the box.

17.3 Special characters

Experienced PowerPoint users find the built-in InsertSymbol tool inconvenient for frequent use. With think-cell installed, there is a simpler way to insert special characters.

Open the Insert Symbol dialog from the More menu in the think-cell toolbar.

More menu in the think-cell toolbar

You will find all the symbols you need on a single page, grouped by usage context. Now, with a click of the mouse, you select the desired character or symbol and the character is inserted at the cursor location.

Note: If no shape or text label is selected, the think-cell special character dialog has no effect. If you have one shape or text label selected, it will be switched to text editing mode.

17.4 Save and send selected slides

Sometimes it is useful to save parts of a set of slides. With think-cell you no longer need to duplicate the file and then delete unwanted slides. Simply select the desired slides from the outline pane on the left or from the slide sorter view, click on More from the think-cell toolbar and choose Save Selected Slides.... After the new file is created, it is immediately opened for editing.

If you want to send the selected slides by e-mail, you can also choose Send Selected Slides... and an e-mail template with attachment will be composed in your default e-mail application.

The files created by using Send/Save Selected Slides... contain a time stamp conforming to ISO 8601 in the file name to make them globally unambiguous. The file Presentation1 slides 2-3 20110121T1556+01.ppt would contain Slides 2 through 3 from Presentation1.ppt and was sent or saved on January 21, 2011 at 15:56 in time zone UTC+1. “T” separates date and time.

17.5 Changing the language

Setting the language correctly is crucial if you wish to use PowerPoint’s spell checker. think-cell adds extra options to let you change the language of the text in a slide or in a complete presentation. These options can be found in the Language menu item in the Review tab.

Simply select the desired language in the dialog and click either on Text on Slide to change the language of all text on the current slide or on All Text to change the language of all text in the presentation.

17.6 Changing fonts

Changing the font of text within a large presentation can be a lot of work. think-cell’s Replace Fonts... tool can be used to greatly simplify the task. The tool can be accessed in the Format menu of PowerPoint or the Editing group on the Home tab of the PowerPoint ribbon. It replaces PowerPoint’s Replace Fonts dialog. The drop down boxes in the dialog can be used to select the font to replace and the new font, and the font size can also be optionally adjusted. Select the scope for the changes (either Entire presentation, Current slide or Selection) and then click Apply to replace the fonts or click OK to close the dialog as well.

17.7 Automatic case code

You can add a textbox to the slide master that always shows the file name or, alternatively, file path of the presentation. If the file name is the same as the case code used to identify a project in your organization, you can use this textbox to show the case code on each slide. The content of the textbox is updated whenever the file is saved under a different name.

To add a textbox that shows the case code, follow these steps:

1.
Switch to the slide master view (menu ViewMasterSlide Master).
2.
Insert a new textbox and place it on the slide master. You may need to insert dummy text to keep it from being removed immediately again. The dummy text will be replaced by the case code when the file is saved.
3.
In PowerPoint 2007 and later
(a)
Right-click the textbox and open the Size and Position dialog.
(b)
Go to the Alt Text tab and find the input area for Alternative text or, in PowerPoint 2010, 2013, and 2016, for the Description.

In earlier PowerPoint versions

(a)
Open the Format Text Box dialog (double-click the textbox or select Format Text Box from the context menu).
(b)
Go to the Web tab and find the input area for Alternative text.
4.
In the input area, type in the following:
  • casecode to have the filename automatically displayed in the textbox;
  • CASECODE to have the capitalized filename automatically displayed in the textbox;
  • casepath to have the full file path automatically displayed in the textbox;
  • CASEPATH to have the capitalized full file path automatically displayed in the textbox.

As soon as you save the file, the case code shows up on the slides.

Note: The case code textbox only works on the slide master, not on individual slides.

17.8 Remove Ink

If someone has used a Tablet PC to add ink annotations to the current slide, you can get rid of all ink on that slide with a single mouse button click. Simply use the option Remove Ink from the More menu.

Remove ink in the More menu of the think-cell toolbar