Keyboard and mouse shortcuts

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Keyboard and mouse shortcuts

Use these keyboard and mouse shortcuts to build presentations more efficiently.

Contents

PowerPoint shortcuts
Element shortcuts
Zoom and pan shortcuts
Selection shortcuts
Text editing shortcuts
Chart annotation shortcuts
Gantt chart and agenda shortcuts
Harvey ball and checkbox shortcuts

PowerPoint shortcuts

Most keyboard shortcuts that you know from PowerPoint also work with think-cell elements. The same is true for the following keyboard and mouse shortcuts.

Shortcut (Windows)	Shortcut (Mac)	Action
Hold down `Shift` or `Ctrl` while clicking an object	Hold down `Command` while clicking an object	Additive selection
Hold down `Alt` while resizing object	Hold down `Option` while resizing object	Prevent snapping, finer control
Hold down `Ctrl` while dragging object	Hold down `Option` while dragging object	Windows: Duplicate object Mac: Duplicate object if applicable, finer control
Hold down `Shift` while moving an object	Hold down `Shift` while moving an object	Move object only horizontally or vertically

Element shortcuts

Use the following shortcuts to arrange elements on a slide.

Shortcut (Win)	Shortcut (Mac)	Action
`Del` or `Backspace`	`Del` or `Backspace`	Delete the selected element or chart feature
Hold down `Ctrl`+`Shift` while resizing an object	Hold down `Ctrl`+`Shift` while resizing an object	Resize object symmetrically around its center
While dragging resize or alignment handle: Scroll Mouse Wheel or `←` `→` `↑` `↓` `PgUp` `PgDn`	While dragging resize or alignment handle: Magic Mouse: Swipe down/up with one finger (Magic) Trackpad: Swipe down/up with two fingers or `←` `→` `↑` `↓` `PgUp` `PgDn`	Switch slide to align with/snap to element on different slide
`Ctrl`+ Drag alignment/resize handle	`Ctrl`+ Drag alignment/resize handle	Define a fixed size (see Resize text boxes)
`Ctrl`+`Alt`+ `←` `→` `↑` `↓`	`Ctrl`+`⌥ Alt`+ `←` `→` `↑` `↓`	Duplicate elements, e.g., in process flows, tables
Double-click	Double-click	Pentagon/Chevron: Toggle between pentagon and chevron shape Stock image: Reopen stock image library to select different image

Zoom and pan shortcuts

Use the following shortcuts to zoom or pan on a slide.

Shortcut (Win)	Shortcut (Mac)	Action
`Ctrl`+ Scroll Mouse Wheel up/down	Magic Mouse: `Ctrl` + Swipe down/up with one finger (Magic) Trackpad: Opening/closing Pinch gesture `Ctrl` + Swipe down/up with two fingers	Zoom in/out
Middle mouse button/mouse wheel: click and drag	Magic Mouse: Swipe with one finger (Magic) Trackpad: Swipe with two fingers	In zoom view: Pan around the slide

Shortcut (Win)

Shortcut (Mac)

Action

Ctrl+
Scroll Mouse Wheel up/down

Magic Mouse:
Ctrl + Swipe down/up with one finger
(Magic) Trackpad:

Opening/closing Pinch gesture
Ctrl + Swipe down/up with two fingers

Zoom in/out

Middle mouse button/mouse wheel:
click and drag

Magic Mouse:
Swipe with one finger
(Magic) Trackpad:
Swipe with two fingers

In zoom view: Pan around the slide

Selection shortcuts

Use the following shortcuts to select multiple objects or change your selection.

Shortcut (Win)	Shortcut (Mac)	Action
`Ctrl`+`A`	`⌘ Cmd`+`A`	When whole chart or element is selected: Select all shapes on slide. When feature of chart is selected: Select all features of same type. Press repeatedly to include all features of similar type (see Select multiple objects).
`Ctrl`+`Alt`+`Shift`+ `←` `→` `↑` `↓`	`⌘ Cmd`+`⌥ Alt`+`Shift`+ `←` `→` `↑` `↓`	Extend selection in given direction
`Alt`+ `←` `→` `↑` `↓` or (`Shift`)+`Tab`	`⌘ Cmd`+`⌥ Alt`+ `←` `→` `↑` `↓` or (`Shift`)+`Tab`	Move selection across shapes on the slide Move selection across features (e.g., labels) of an element

Shortcut (Win)

Shortcut (Mac)

Action

Ctrl+A

⌘ Cmd+A

When whole chart or element is selected: Select all shapes on slide.
When feature of chart is selected: Select all features of same type. Press repeatedly to include all features of similar type (see Select multiple objects).

Ctrl+Alt+Shift+
← → ↑ ↓

⌘ Cmd+⌥ Alt+Shift+
← → ↑ ↓

Extend selection in given direction

Alt+
← → ↑ ↓
or
(Shift)+Tab

⌘ Cmd+⌥ Alt+
← → ↑ ↓
or
(Shift)+Tab

Move selection across shapes on the slide
Move selection across features (e.g., labels) of an element

Text editing shortcuts

Shortcut (Win)	Shortcut (Mac)	Action
`F2`	`F2`	Toggle text-edit mode in labels
`Alt`+`Shift`+`←` `→` or When in text edit mode in a list or with all text selected: (`Shift`+)`Tab`	`⌘ Cmd`+`[` `]` or When in text edit mode in a list or with all text selected: (`Shift`+)`Tab`	Any label: Decrease/increase indentation level Agenda: Decrease/increase hierarchy level of selected chapter
`Alt`+`Shift`+ `PgUp` `PgDn`	`⌥ Alt`+`Shift`+ `PgUp` `PgDn`	Align text up or down
`Alt`+`Enter`	`⌥ Alt`+`Enter`	In Excel datasheet: line break
`F7`	`F7`	In Excel datasheet: spell checking

Chart annotation shortcuts

Use the following shortcuts with difference arrows and value lines.

Shortcut (Win)	Shortcut (Mac)	Action
Double-click	Double-click	Total and level difference arrow: Cycle direction of calculation Value line: Reset to arithmetic mean
`↑` `↓`	`↑` `↓`	Value line: Move up/down

Shortcut (Win)

Shortcut (Mac)

Action

Double-click

Total and level difference arrow: Cycle direction of calculation
Value line: Reset to arithmetic mean

↑ ↓

Value line: Move up/down

Gantt chart and agenda shortcuts

Use the following elements to work with Gantt charts and agendas more efficiently.

Shortcut (Win)	Shortcut (Mac)	Action
`Ctrl`+`Alt`+`↑` `↓`	`Ctrl`+`⌥ Alt`+`↑` `↓`	Gantt chart: Duplicate activity row above/below Agenda: Add new chapter above/below
`Alt`+`Shift`+`↑` `↓`	—	Move selected activity row/chapter up/down
`←` `→` `↑` `↓`	`←` `→` `↑` `↓`	Gantt chart: Move selected timeline element Gantt calendar: Move date selection
`Ctrl`+`←` `→` `↑` `↓`	`Ctrl`+`Shift`+ `←` `→` `↑` `↓`	Gantt chart: Move selected timeline element with finer steps
`PgUp` `PgDn`	`PgUp` `PgDn`	Gantt calendar: Move date selection one screen page up/down
`Shift`+ `←` `→` `↑` `↓` `PgUp` `PgDn`	`Shift`+ `←` `→` `↑` `↓` `PgUp` `PgDn`	Gantt calendar: Move end of selected date range in selected direction by one step/one page.

Harvey ball and checkbox shortcuts

Use the following shortcuts to change the state of a Harvey ball or checkbox.

Shortcut (Win)	Shortcut (Mac)	Action
`v`/`o`/`1` `x`/`2` `Space`/`0`	`v`/`o`/`1` `x`/`2` `Space`/`0`	Checkbox: Set state
`0` `1` `2` `3` `4` `5` `6` `7` `8`	`0` `1` `2` `3` `4` `5` `6` `7` `8`	Harvey ball: Set number of filled segments (will only work up to the maximal number of segments set)
`+` `-`	`+` `-`	Checkbox: Cycle through states Harvey ball: Increase/decrease number of filled segments
Double-click	Double-click	Cycle through states

On many Mac keyboards, the F1, F2, … keys have special functions by default. To access the corresponding F key you have to press Fn+F2, for example. You can switch the default behavior as explained here.